In-Bond — Arrive
Record arrival at destination/FIRMS and handle partials/short-shipment scenarios
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Overview

Use the In-Bond Update function to record that in-bond cargo has physically reached the destination facility (FIRMS) or designated arrival port. Arrival completes the transportation leg for IT movements and precedes export for T&E/IE where applicable.

Reminder: Type 61 must be arrived within 30 days; Type 62 must be arrived within 30 days and exported within 15 days after acceptance; Type 63 must be exported within15 days.

Preconditions

  • The in-bond must be accepted by ACE (not in reject or pending state).
  • You must know the receiving FIRMS code and the arrival date/time.
  • Confirm manifest quantity/weight and any splits already processed in transit.

Required Fields

Core

  • In-Bond Number
  • Arrival Port (usually the destination port on the in-bond)
  • FIRMS Code (receiving warehouse/terminal)
  • Arrival Date/Time
  • Arrived Quantity & Unit of Quantity
  • Weight (if required for mode/port)

Optional / Situational

  • Container and seal numbers
  • Conveyance/trip for the last leg
  • Remarks (damage, over/short, split reference)

Steps to Arrive

  1. Open In-Bond Update.
  2. Enter the File Number and verify the record. You may also enter NEW to arrive another brokers In-Bond
  3. Select/confirm the Arrival Port and FIRMS.
  4. Enter the Arrival Date/Time.
  5. Enter Arrived Quantity (and weight, if required).
  6. Review for accuracy and choose Transmit to send the arrival to ACE.

Upon acceptance, the in-bond status updates to Arrived. For T&E/IE, proceed to Export / Close.

Partial Arrivals & Short Shipments

  • Partial Arrival: If cargo is split, arrive the quantity received and include remarks noting the balance in-transit. Repeat for subsequent partials.
  • Short Shipment: If the quantity is less than manifested, arrive the actual amount and note the discrepancy in remarks for reconciliation.
  • Overage: Do not arrive more than manifested—follow port instructions for handling overages.

EDI vs Manual Arrival

  • EDI Arrival: For integrated carriers/terminals, arrivals may post automatically to ACE; verify the status in the dashboard before performing a manual arrival.
  • Manual Arrival: Use this page to submit the arrival if EDI is not available or failed.

Errors & Exceptions

  • Rejects: Correct the field indicated by ACE (e.g., invalid FIRMS, mismatched quantity) and retransmit.
  • Wrong Port: If the arrival port differs from the in-bond’s destination, coordinate with the port for reroute/correction.
  • Timing: Late arrivals can trigger exceptions—arrive promptly after physical receipt.

Validation & Tips

  • Match unit of quantity to the manifest (e.g., CTN, PCS).
  • Confirm FIRMS code with the terminal/warehouse.
  • Use remarks for split/short shipment traceability.