In-Bond — Arrive / Export / Close
Record arrival or export at destination/FIRMS and handle partials/short-shipment scenarios
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Overview

Use the In-Bond Update function to record that in-bond cargo has physically reached the destination facility (FIRMS) or designated port.

For types 61 & 62 arrival completes the transportation leg for IT movements and precedes export for T&E/IE where applicable.

For Inbond Type 63 arrival is not required, but must be exported (closed) within 15 days.

Reminder: Type 61 must be arrived within 30 days; Type 62 must be arrived within 30 days and exported within 15 days after acceptance; Type 63 must be exported within15 days.

Preconditions

    Arrivals
  • The in-bond must be accepted by ACE (not in reject or pending state).
  • You must know the receiving FIRMS code and the arrival date/time.
  • Confirm manifest quantity/weight and any splits already processed in transit.
    Export / Close
  • For T&E: The in-bond should be arrived at the export port FIRMS before export.
  • For IE: Ensure the shipment is staged for immediate export from the arrival port.
  • Confirm export booking/voyage/flight details (as available).

Required Fields - Arrival

Core

  • In-Bond Number
  • Arrival Port (usually the destination port on the in-bond)
  • FIRMS Code (receiving warehouse/terminal)
  • Arrival Date/Time
  • Arrived Quantity & Unit of Quantity
  • Weight (if required for mode/port)

Optional / Situational

  • Container and seal numbers
  • Conveyance/trip for the last leg
  • Remarks (damage, over/short, split reference)

Required Fields - Export / Close

Core

  • In-Bond Number
  • Export Port (CBP port code)
  • Mode of Transport
  • Exporting Carrier (SCAC/IATA)
  • Conveyance (voyage/flight/trip)
  • Date of Export
  • Exported Quantity & UQ

Optional / Situational

  • Container and seal numbers
  • Foreign destination country
  • Booking reference / SED/AES references (if applicable)
  • Remarks (split shipments, carrier confirmations, exceptions)

Steps to Arrive

  1. Open In-Bond Update.
  2. Enter the File Number and verify the record. You may also enter NEW to arrive another brokers In-Bond
  3. Select the Action Code 1, 2 or 3 - Enter / to view the list
  4. For Action 1 system will display the Inbond number and for actions 2 or 3 System will display the appropiate BL's or Container Numbers.
  5. Select/confirm the Arrival Port and FIRMS.
  6. Enter the Arrival Date/Time.
  7. Enter Arrived Quantity (and weight, if required).
  8. Review for accuracy and choose Transmit to send the arrival to ACE.

Upon acceptance, the in-bond status updates to Arrived. For T&E/IE, proceed to Export / Close.

Partial Arrivals & Short Shipments

  • Partial Arrival: If cargo is split, arrive the quantity received and include remarks noting the balance in-transit. Repeat for subsequent partials.
  • Short Shipment: If the quantity is less than manifested, arrive the actual amount and note the discrepancy in remarks for reconciliation.
  • Overage: Do not arrive more than manifested—follow port instructions for handling overages.

Steps to Export / Close

  1. Open In-Bond Update.
  2. Enter the File Number and verify the record. You may also enter NEW to export another brokers In-Bond
  3. Enter the File Number and verify the record.
  4. Select the Action Code 5, 6 or 7 - Enter / to view the list
  5. For Action 5 system will display the Inbond number and for actions 6 or 7 System will display the appropiate BL's or Container Numbers.
  6. Select/confirm the Export Port, Mode, and Exporting Carrier.
  7. Enter the Conveyance (voyage/flight) and the Date of Export.
  8. Enter the Export Quantity (and UQ) and any supporting references.
  9. Choose Transmit to send to ACE and monitor the response.

Upon acceptance, the in-bond is closed. For remaining balances (partials), repeat export steps when the balance departs.

Partial Export

  • Split Export: Export the portion departing now and retain the balance for later legs.
  • Audit Trail: Use remarks to indicate booking/flight numbers for each partial.

Errors & Exceptions

  • Rejects: Correct the field indicated by ACE (e.g., invalid FIRMS, mismatched quantity) and retransmit.
  • Wrong Port: If the arrival port differs from the in-bond’s destination, coordinate with the port for reroute/correction.
  • Timing: Late arrivals can trigger exceptions—arrive promptly after physical receipt.

Validation & Tips

  • Match unit of quantity to the manifest (e.g., CTN, PCS).
  • Confirm FIRMS code with the terminal/warehouse.
  • Use remarks for split/short shipment traceability.