Accounts Receivable — Non‑Trade Cash Receipts
Record receipts not tied to AR invoices (ATAR012)
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Overview

Non‑Trade Cash Receipts posts money received that is not applied to AR invoices (e.g., bank interest, rebates, refunds, loans, miscellaneous income). You enter deposit details and distribute the receipt directly to General Ledger accounts.

This function is typically used by accounting staff to record deposits received from sources other than customers. It is not intended for recording customer payments, which should be processed using Cash Receipts.

After posting, the receipt is recorded in the bank account's ledger and reflected in the associated G/L accounts. Non‑Trade receipts do not affect customer balances or AR aging reports.

Pre-Requesite: Bank Code must be previosly defined (See Bank Code Setup)

Header Fields

  • Bank Number — Deposit bank code and name; company is displayed underneath.
  • Deposit Date — Posting date for the deposit.
  • Check Number — Check/ACH/Wire reference.
  • Check Amount — Total amount received.
  • Name — Payer/Remitter name.

G/L Distribution Grid

  • G/L Account — Account number to credit/debit per your chart of accounts.
  • Description — Displayes from the Description assigned to the GL Account.
  • Amount — Amount posted to this account. Add multiple lines to split the receipt.
  • Total — Running total of the distribution; must equal the Check Amount to post.

Record a Non‑Trade Receipt — Steps

  1. Enter Bank Number, Deposit Date, Check Number, Check Amount, and Name.
  2. Move to line 6. G/L Account and enter the first account to receive the deposit.
  3. Provide the Amount. Add more lines to allocate across multiple accounts if needed.
  4. Verify the Total equals the Check Amount.
  5. Choose P to Post the receipt.

Commands

  • Line# — Jump to any field or distribution line.
  • Quit — Exit without posting.
  • TOP — Return to the first header field.
  • Post — Finalize and post the non‑trade receipt.

Tips

  • Only GL Accounts marked for Cash Entry are allowed. (See GL Account Setup).
  • For customer overpayments you plan to refund, consider entering as COA and using Transfer AR to AP for a refund.

Troubleshooting

  • Total doesn’t match Check Amount → Adjust distribution lines until totals match.
  • Invalid G/L Account → Confirm the account exists and is open for posting.
  • Wrong bank/company → Return to Bank Number and correct before posting.