Overview

Use the Cash / Credit Applications menu to post receipts, apply credits and cash on account, reverse cash entries, transfer AR credits to A/P, and move invoices between customers. This is the hub for payment processing and adjustments.

Menu Options

Cash Receipts — Post customer checks, ACH, or wires to open invoices and/or cash on account. Supports multi‑invoice application, discounts, and write‑offs.
Non Trade Receipts — Record receipts not tied to AR (e.g., rebates, misc income) to the appropriate GL accounts per company policy.
Apply Credits & Cash on Account — Apply existing AR credits and any cash‑on‑account to specific invoices.
Open Invoice Adjustments — Create adjustments on open invoices (e.g., short‑pay, late fees, small balance write‑off).
Cash Reversal Entry — Reverse an incorrect cash posting, restoring invoices to open status.
Transfer AR Credit to A/P — Move a customer AR credit to AP for refund or vendor offset when appropriate.
Print Cash Worksheet — Produce a pre‑posting worksheet for today’s receipts and applications.
Transfer Invs to Another Acct# — Reassign open invoices to a different customer account (e.g., customer merge or re‑bill scenario). Preserves audit trail.
Credit Application Reversal — Unapply credits previously applied to invoices when corrections are required.

Typical Cash Posting Workflow

Post Checks/Cash/ACH via Cash Receipts.
Apply existing credits and any cash on account (COA) via Apply Credits & Cash on Account
If a receipt was mis‑applied, use Cash Reversal Entry and re‑apply correctly.
Handle customer‑requested changes with Open Invoice Adjustments (option 4), keeping reasons documented.
When needed, transfer invoices or credits to A/P respectively.
Print the Cash Worksheet for control and audit.

Overview

Menu Options

Typical Cash Posting Workflow

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