Warehouse Withdrawal Entry
Create or edit a withdrawal, select inventory lines, and update withdrawal summary detail
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Warehouse Withdrawal Entry

The Warehouse Withdrawal Entry screen is used after merchandise has been placed into warehouse inventory by a Customs Entry type 21. From this workflow the user can start a new withdrawal or edit a prior withdrawal, select the original entry inventory lines to withdraw, complete the Entry Summary Withdrawal information, and update the line classification detail for the merchandise being withdrawn.

When a withdrawal is created, FasTrax assigns a new entry number for the withdrawal transaction. The file number, however, remains tied to the original warehouse entry file. The system creates the withdrawal file number by using the original File# and appending a sequence suffix such as -1, -2, and so on for each additional withdrawal made from that original warehouse entry.

Example: If the original Warehouse Entry Type 21 file is 01.2400123, the first withdrawal may be created as 01.2400123-1, the second as 01.2400123-2, etc. This allows each withdrawal to have its own entry activity while still preserving the relationship back to the original warehouse inventory file.
Important: The withdrawal prepares the Entry Summary Withdrawal, commonly processed as entry type 31. Review quantities, classification, value, duty, and final-withdrawal status before transmission or printing.

Start / Edit Screen

Use this screen to create a New Withdrawal or edit a Prior Withdrawal. The Withdraw By value determines how FasTrax locates the source warehouse inventory.

Withdrawal Options

  • A. File Number: Locate inventory by the original ATS file number.
  • B. Entry Number: Locate inventory by Customs entry number.
  • C. Importer Number: Locate inventory for a specific importer.
  • D. Importer/Part No.: Locate inventory by importer and part number criteria.

Inventory Selection

After the source entry is found, FasTrax displays the original warehouse inventory lines. Select the lines to withdraw from the displayed on-hand inventory.

Key Columns

  • L#: Selectable withdrawal line number.
  • Inv / Itm: Original invoice and item references.
  • CTY: Country code.
  • HTS Number: Tariff classification from the original entry.
  • Quantity / Unit: Quantity and unit available or selected.
  • Itm Value: Item value from the inventory record.
  • On Hand Unit: Remaining inventory balance available for withdrawal.

At the prompt, enter line numbers, use A for all lines, page forward, quit, or press Return to continue.

Withdrawal Entry

This is the primary Entry Summary Withdrawal screen. It carries forward the file number, entry number, entry port, import date, warehouse date, and quantity-on-hand details, then allows the user to complete withdrawal-specific fields.

Primary Update Fields

  • Withdrawal date, withdrawal code, type, withdrawal quantity, and unit.
  • Warehouse entry number and final withdrawal indicator.
  • Importer, consignee, ultimate state, payment type, and payment due.
  • Missing documents, CST number, and internal notes.

The Modify Line toolbar at the bottom of the screen provides quick access to related functions for the current withdrawal.

    The user may enter:
  • (CO)mments to record notes associated with the withdrawal.
  • (C)lass to open the Invoice Classification screen for updating HTS, values, and duty information for the selected line.
  • (B)ill option takes the user directly to the Operations Billing screen to create or review billing associated with the withdrawal.
  • (I)T provides access to the In-Bond module when applicable.
  • (Q)uit to exit the screen without saving changes.
  • (P)ost to save and commit the withdrawal entry, making it available for further processing such as transmission and reporting.

Invoice Classification

The Invoice Classification screen is used to review and update the line item information being withdrawn. This screen is shared with the Customs Brokerage classification workflow.

Review Areas

  • Invoice number, importer reference, export reference, house bill, sub-house bill, pieces, and weight.
  • Country of origin, country of export, currency, exchange rate, related-party flag, and visa flag.
  • Invoice value, entered value, proratable/non-proratable adjustments, charges, and total duty amount.
  • Line-level HTS, quantity, unit, duty rate, item value, duty amount, gross weight, and kilograms/pounds indicator.

Recommended Workflow

  1. Confirm that the original Customs Entry type 21 has placed merchandise into warehouse inventory.
  2. From the Warehouse Withdrawal menu, select 1. Warehouse Withdrawal.
  3. Choose N for a new withdrawal or E to edit an existing withdrawal.
  4. Select how to find the source inventory: file number, entry number, importer number, or importer/part number.
  5. Select the inventory line or lines to withdraw.
  6. Complete the Entry Summary Withdrawal fields on the main entry screen.
  7. Review or update the Invoice Classification screen for quantity, value, duty, charges, and weight.
  8. Proceed with transmission, printing, billing, check request, or other office procedures as required.

Field Reference

Header / Source Fields

  • File Number: ATS source file tied to the original warehouse entry.
  • Withdrawal #: Withdrawal sequence or identifier for the transaction.
  • Entry No.: Original Customs entry number.
  • Entry Port: Port code associated with the entry.
  • Whse Loc: Warehouse location where the merchandise is stored.
  • Qty Whsed / Qty on Hand: Original and remaining available quantity.

Withdrawal Fields

  • Withdrawal Date: Date used for the withdrawal transaction.
  • Withdrawal Code / Type: Code identifying the withdrawal being processed.
  • Withdrawal Quantity / Unit: Quantity and unit being withdrawn.
  • Final Withdrawal: Indicates whether this closes the remaining balance.
  • Importer / Consignee: Party information for the withdrawal summary.
  • Payment Type / Payment Due: Payment handling fields for duties, taxes, fees, or other amounts.
  • Missing Documents / CST Number / Notes: Follow-up, reference, and internal documentation fields.

Best Practices

  • Do not exceed on-hand quantity: confirm the selected line has enough inventory available.
  • Compare HTS detail: review selected HTS lines against the original type 21 entry.
  • Use Final Withdrawal carefully: mark final only when the remaining balance should be closed.
  • Review duty and charges: confirm classification screen totals before printing or transmission.
  • Keep accounting tied to the file: use the related billing and check request workflows rather than outside notes.

Frequently Asked Questions

Can a withdrawal be partial?

Yes. The selection and entry screens allow the user to withdraw selected lines and quantities rather than the entire warehouse inventory balance.

Why does the classification screen appear?

The withdrawal summary requires line-level classification, value, quantity, duty, and related details. The classification screen allows those details to be reviewed or updated for the withdrawn merchandise.

What should be checked before marking Final Withdrawal?

Confirm that no remaining quantity should stay on hand for the selected inventory. Use Final Withdrawal only when the withdrawal is intended to close the balance.